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Provost Guides

The Provost Guide and Reports Guide is in PDF format. You may download and print any of the guides for future reference.

Information for the Provost

Chief Academic Officer’s Review of the Annual Review Forms

The chief academic officer reviews the Annual Review Forms, indicates a final decision on the rating to be assigned to the faculty member (exceeds expectations for his or her rank, meets expectations for his or her rank, needs improvement for his or her rank, unsatisfactory for his or her rank), and signs the form. Fully executed copies of the Annual Review Form will be returned to the faculty member, the department head, and the dean. In cases where the chief academic officer does not concur with the rating given by the dean, the chief academic officer (a) assigns a different rating, indicating whether the performance of the faculty member exceeds expectations for his or her rank, meets expectations for his or her rank, needs improvement for his or her rank, or is unsatisfactory for his or her rank, based on previously established objectives for that faculty member and departmental bylaws (including the department's criteria for the various ratings at the different ranks), and (b) prepares a narrative summarizing the reasons for his or her dissent from the dean’s rating. Copies of the chief academic officer’s rating and narrative must be forwarded to the faculty member, the dean, and the department head.

Faculty members who receive notice from the chief academic officer that they have received ratings of “needs improvement” or “unsatisfactory” must develop a plan of improvement and submit the plan to the department head within 30 days of receipt of the fully executed Annual Review Form (as described in Part II.B.9 of this manual). The faculty member has the responsibility of developing a written response for each area needing attention in the Annual Review Form, including the goals and benchmarks for improvement and the resources, if any, to be allocated for this purpose. The faculty member will follow up on this plan at subsequent annual reviews.

Chief Academic Officer’s Review of the Retention Review Forms

The chief academic officer reviews all the attachments, recommendations and makes the final decision on retention by indicating his or her decision on the retention review form. The chief academic officer's time-stamped digital signature is added to the retention review. The faculty member and department head will receive an email that the review is complete.